Kivxtulqex - Privacy practices and data use

Scope and acceptance of this Policy

This Privacy Policy describes how the Company collects, uses, discloses, and protects personal information in connection with this website. It applies to information provided through contact methods displayed on the site and to information generated when users browse pages about institutional investment governance. It operates alongside the Cookie Policy, which provides more detail on technologies used to understand site usage and maintain security. By using the site, users acknowledge that their information may be handled in accordance with this Privacy Policy.

Types of information collected

The Company may collect personal information such as names, roles, organisation names, and contact details when users initiate contact. Additional information may include preferences about governance topics or details shared in enquiries. Technical data, such as IP address, browser type, device information, and pages visited, may be collected automatically through logs and analytics tools to maintain security, understand aggregate usage, and improve content structure and performance.

How the Company uses information

Personal information is used to respond to enquiries, manage potential or existing relationships, and provide information relevant to institutional investment governance. Technical data supports security monitoring, troubleshooting, and analysis of how the site is accessed. The Company may use contact details to send relevant updates or insights where this is consistent with applicable law and user expectations, and users may request that such communications cease at any time.

Disclosure to third parties

The Company may disclose personal information to service providers who assist with hosting, security, analytics, or communication tools, subject to appropriate confidentiality arrangements. Information may also be shared with professional advisers where required for governance, risk, or compliance purposes. Personal information is otherwise not sold or traded. Disclosure may occur where required or authorised by law, including to regulators or law enforcement agencies, in accordance with applicable obligations.

Storage, security, and international transfers

Personal information may be stored on servers located in Australia or in other jurisdictions, depending on the infrastructure used by service providers. The Company selects providers that maintain reasonable security standards, but cannot guarantee absolute security. Measures such as access controls, encryption in transit where appropriate, and regular reviews of provider practices are used to reduce the likelihood of unauthorised access, alteration, or loss.

Retention of personal information

The Company retains personal information for as long as needed to respond to enquiries, manage relationships, and meet legal or regulatory requirements. Retention periods may vary depending on the nature of the information and the context in which it was collected. When information is no longer required, reasonable steps are taken to destroy or de identify it, subject to any legal obligations that require continued storage.

Access and correction rights

Subject to applicable law, individuals may request access to personal information held about them and may ask for corrections where information is inaccurate, incomplete, or out of date. Requests should be made using the contact details provided on the site. The Company may need to verify identity before responding and may be unable to provide access to certain information where legal restrictions apply, in which case reasons will be provided where practicable.

Information relating to minors

The site is not directed at individuals under the age of eighteen, and the Company does not knowingly collect personal information from minors. Where it becomes aware that personal information relating to a minor has been collected inadvertently, reasonable steps will be taken to delete or de identify that information, subject to legal requirements. Users responsible for organisational accounts should ensure appropriate internal approvals before sharing others’ details.

Questions, concerns, and complaints

Any concerns or complaints about how personal information is handled can be raised with the Company using the contact details provided. The Company will acknowledge receipt, investigate the issue, and respond within a reasonable period. If the user is not satisfied with the response, they may have the right to contact the relevant privacy regulator in Australia or another applicable jurisdiction for further guidance or to lodge a complaint.

Changes to this Privacy Policy

The Company may update this Privacy Policy to reflect changes in law, technology, or internal practices. The date at the top of the page indicates the most recent revision. Continued use of the website after an update constitutes acknowledgement of the revised Policy. Users are encouraged to review this page periodically to stay informed about current privacy practices.

Privacy Policy for website users